“19 Oaks worked with me and our business development team to incorporate our sales tools with a clearly defined process. This has greatly helped me get our organization on track for meeting our sales goals for the upcoming year.”
— Vicki Worden, Executive Director of Green Building Initiative













Data Management

19 Oaks will help you create a data management plan, processes, and best management practices. Some of the things we do include CRM set up and development, CRM process management, and CRM maintenance.

Here are some of the things you can do on your own to get started:

Begin by Taking Stock of Your Sales Through Your CRM

If you have a CRM (like Salesforce or Oracle), you can run reports that provide you with the information you will need. If you don’t, you can set up a simple Excel spreadsheet that will obtain similar insights.

No CRM? No Problem – Here's How to Set Up a CRM Spreadsheet:

  1. List all of your customers. Make sure to separate them by first name and last name so you can easily export this list and upload to other programs later.

  2. Add fields for other relevant pieces of information (e.g., email, mailing address, company, etc.). The more info you capture, the better. You’ll be glad you did.

  3. Add columns to capture the following information:
    1. Where did the sale come from? You need to know where your sales are coming from in order to focus your time and attention in the right places to obtain more. It is important to answer this question as specifically as possible. For example, did you meet this customer at a specific tradeshow? Did they find you online? Were they a referral? If so, who referred them to you? If multiple salespeople will be accessing your spreadsheet, make sure everyone is entering information that will yield insights. It’s not enough to say, “Tradeshow” for example; You need to know which tradeshow.

    2. Which product(s) or service(s) did they buy? You want to break this down as much as possible as well. Try to list the individual items or services they bought, rather than the category that they belong to.

    3. How much revenue was earned? Depending on how you divide up your services or products, you want to be able to assign profitability numbers to each. This will allow you to review categories (“tradeshows” for instance) and determine your ROI by each tradeshow your company attended. This, in turn, can inform your decision to participate in following year's tradeshow or not.

    4. How often does the customer purchase? Do the majority of your customers buy once? Do they place an order every two months? The frequency of their purchases will help you understand how often to communicate with them.

    5. How can you contact the customer? Ideally, you will already have an email address. Pay attention to whether or not the contact is the decision maker for their company. For example, if you have the bookkeeper’s info, make note that they are not the decision maker, and try to obtain the necessary information.

Assess Your Situation (Review Your CRM)

The numbers always tell the story. Use the information collected in your CRM to identify these four key metrics:

  1. Where your opportunities for upsell and cross-sell are,
  2. Who/what your best referral sources are,
  3. Who your best customers are,
  4. What your most profitable products/services are.
With a system in place, it is easy to see what’s working and what isn’t. Review this information with your sales team, and use it to adjust your sales and marketing strategy. If you find holes or challenges and want a team to work with you – we are here to help!

Case Study

Sales Management Case Study
Learn how 19 Oaks helped one a green initiative create an effective sales management process to build upon their success. 

You need a sales management process that successfully meets your revenue expectations. When you’re ready to close more business, fill out our contact form or call (207) 619-7155.